Nominal Postings
*Note: The ability to send nominal postings from Synergist to your accounts software is dependent on your accounts software supporting this type of transaction through its import facility. To check if your accounts software link supports this feature go to Jobs & Organizations > Accounts link and click the blue ⓘ icon next to the name of your accounts link. A list of all accounts links will be shown, check the column "Post nominal journals" to see if yours is supported.
When a sales invoice is created in a Synergist system that is set to use "Sales header nominal analysis" it is necessary to create a breakdown of the invoice total value by the relevant nominal codes. These lines of nominal analysis are what will be transferred to the accounts system software, which means that the invoice narrative entered on the details tab of the invoice in Synergist are not transferred - the nominal code descriptions are sent with the associated analyis values. If this is a problem, and you wish to see ther invoice narrative in your accounts software, but still wish to be able to create a separate breakdown of the invoice total by nominal codes you must use the "Separate nominal postings on invoices for analysis entries" feature. This is obviously only available when "Sales header nominal analysis" is enabled. If this is not the case you simply assign nominal codes to the narrative lines / values on the details tab, which is the detail that is transferred to the accounts software.
Once the box to enable separate nominal postings is checked you will be required to supply a balance sheet suspense account and a VAT code to use for the VAT entries on the nominal postings.
Now when you make a sales invoice real the invoice detail lines are sent to the accounts software via the sales invoice post interface. These invoice lines / values will all be sent using the suspense account specified above. In addition the nominal postings interface will show the nominal analysis lines created, and these can then be sent to your accounts software to update the correct sales accounts.
In the example below a one line invoice for £1000 is split between 2 sales accounts via the header analysis feature. In order to also see the one line of narrative on the invoice in the accounts software the separat nomnals feature is enabled.
Details
Initially the accounts analysis page will be empty. If you are using the nominal builder to generate your sales analysis breakdown you can use the auto button here. It will now create the sales analysis lines as normal, but in addition will create a balancing entry for the suspense account.
Alternativley you can build your sales analysis manually by adding lines, then use the create balancing entry button to create the entry for your suspense account. The total of the accounts analysis must be zero before the invoice can be made real - the invoice net & tax amounts are present on the details tab.
When the invoice is made real in Synergist new entries are created in the sales posting area and the nominal posting area:
Sales posting
Nominal postings
Note that the sales posting is being sent to the suspense account as a debit, and the reversing entry from the analysis page is sent as the corresponding credit. Sales posting values have always been displayed as positive for invoices and negative for credit notes, which strictly speaking is not correct, but is a legacy decision we must live with now. The other nominal postings are sent as debits to the relevant sales accounts.
Revenue management
If you are using the revenue management feature the RR creation process is similar. Instead of analysing an invoiced amount to sales accounts you will analyse the recognised value of the RR, or sales invoice, to sales accounts, and a balance sheet entry will be created on the analysis tab accordingly, to reverse the recognised amounts analysed to sales accounts. In the case of a sales invoice the full invoice net value will also be analysed to your suspense account, just as in non-revenue management systems.
Nominal journal batches are exported in exactly the same way as sales and purchase invoice batches. The combination of the balance sheet entries and the adjusted sales account entries created in this way replaces the need for a revenue journal to be created separately and posted manually to your accounts.
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